Printable checklist
Billing hardware selection checklist
A printable checklist for choosing a billing computer, receipt printer, label printer and barcode scanner, and testing them before you rely on them.
The checklist
Use this before you buy counter hardware. Most problems at the counter come from a printer or scanner that was never tested with the software.
The computer
- Meets the software’s published system requirements (operating system, 64-bit, free disk space)
- Has a reliable power supply; consider a UPS for the billing computer
- Has enough USB ports for the scanner and printers, or a powered hub
- Will stay on during opening hours if other counters connect to it
- Has disk encryption turned on if it holds business records
The receipt printer
- Roll width matches what your software prints (commonly 58 mm or 80 mm)
- A driver exists for your operating system
- Connection suits your counter: USB, network or Bluetooth
- Prints a full test receipt from your software, including GST lines and the footer
- Does not feed blank paper after each receipt
The label printer
- Supports your label size (for example 50 × 25 mm or 38 × 25 mm)
- Prints barcodes that your scanner reads first time
- Labels survive handling: try direct thermal versus thermal transfer for your goods
The barcode scanner
- Reads the barcode types on your products (EAN-13, Code 128, QR if needed)
- Types into the focused field like a keyboard
- Adds or does not add Enter after each scan, as your software expects
- Cable length or wireless range fits your counter
Before you go live
- Run a full sale, a return and a day close with the real hardware
- Print and scan ten labels
- Write down printer and scanner settings
- Keep the receipts and warranty cards
Related
Useful next.
- Guide · 9 min readRestaurant Printers: How to Choose Receipt and KOT PrintersA printer that jams at 8 pm costs more than a good one costs to buy. Start with a map of where you print, then choose the type, width and connection for each spot, and test it with your own software before service.
- Guide · 6 min readSKU vs Barcode: The Difference, and How to Use Both in Your ShopA SKU is the code your shop gives an item; a barcode is how a scanner finds it. Here is how the two differ, how they connect in the product record, and how to set them up so every scan finds the right size and colour.