BILL OS · Inventory and stock
SKUs, barcodes and labels without the spreadsheet
A product gets an SKU the moment it is created, and a barcode if you ask. Sizes and colours become real variants, each with its own code, price and stock.
How it works
Step by step, and why each step matters.
Each step says what the software does, then what it means for your business.
- 01
Create the product
A new product gets an SKU automatically (for example NAME-0001; variants follow STYLE-COLOUR-SIZE). Codes are never repeated within your business.
No more handwritten codes that clash or change.
- 02
Add sizes and colours
Preview every size and colour combination, untick the ones you do not stock, and give each variant its own SKU, barcode, price and opening stock.
A scan finds the exact variant, so stock by size and colour is right.
- 03
Use your codes or ours
Keep the manufacturer’s barcodes, or generate in-store EAN-13 codes. “Generate missing SKUs & barcodes” fills the gaps in one step.
Every item at the counter can be scanned, including ones that arrived without a barcode.
- 04
Print labels
Print labels from the product list, a style’s variants or straight after receiving: thermal rolls (50 × 25 or 38 × 25 mm) or A4 sheets (65 or 24 per page), with store name and price on or off.
New stock is labelled as it arrives, ready to sell.
Worth knowing
The details that matter.
Codes that scan
Valid 13-digit codes print as EAN-13 and others as Code 128. Printed labels were checked by decoding them with a barcode reader library.
Duplicates refused
A scan of a code used on two products asks you to fix it rather than guessing, and new duplicates are refused.
Large print runs
Up to 2,000 labels per print run.
Imports that check first
Create, update or both, matched by SKU or barcode, with a check of every row and a report of problems.
Questions
About skus, barcodes and labels.
Which label printer should I buy?
Any label printer Windows can print to with your label size. Print a test sheet and scan it before a big run. See the hardware guide.
Will my existing barcodes change?
No. An existing code is never changed silently.
Related
More from BILL OS.
- BILL OSInventory and stockEvery change to stock, whether a sale, a return, a delivery or a count, goes through one ledger. That is why the number on the screen can be trusted at closing time.
- BILL OSBilling and checkoutEvery step a cashier repeats has a key, so a sale can go from customer to receipt without touching the mouse, even with a queue at the counter.
Guides on this topic
- Guide · 7 min readWhat Is SKU Management? A Practical Guide for RetailersAn SKU is only useful if it is managed: created once, kept clean, tracked for sales and stock, reviewed and eventually retired. Here is how retailers do each step.
- Guide · 7 min readBarcode Inventory Management Explained: Labels, Scanners and CountsBarcodes do not manage stock on their own; scanning at every movement does. Here is how to run labels, scanners, receiving and counts so the records match the shelf.
- Guide · 8 min readHow to Name SKUs: Rules, Patterns and Examples for Retail ShopsAn SKU is your own name for one exact item you stock. A good pattern makes billing, counting and reordering easier for years; a bad one causes confusion from the first week.
- Guide · 8 min readSize and Colour Variants: How to Manage Them in a Clothing or Footwear StoreIn a clothing or footwear store one style can mean twenty different items on the shelf. Unless each size and colour is tracked on its own, stock reports will say you have something the customer cannot buy.
See skus, barcodes and labels in BILL OS.
Ask for a demo on your own products and workflow. From ₹499 a month.